LADY VOLS BOOST-HERŪ CLUB RULES AND PROCEDURES GUIDE
(Amended Summer 2005)

PURPOSE

The purpose of this Rules and Procedures Guide is to clarify and perpetuate certain procedures, and to further the mission of the Lady Vols Boost-HerŪ Club as defined in the Club's Bylaws. These guidelines shall at all times be in accordance with and subordinate to the Bylaws.

REVISION

Adoption, revision, and suspension of these Rules and Procedures shall be based on a two-thirds (2/3) vote of the Lady Vols Boost-HerŪ Club Executive Committee.

DISTRIBUTION

A copy of the Rules and Procedures Guide shall be kept in the files of all elected and appointed officers. A copy shall be passed on to their successors.

MEMBERSHIP

The Lady Vols Boost-HerŪ Club shall have eight (8) membership classifications, depending upon the amount of the member's donation to the Women's Athletic Department, as follows:

  1. ALL STARS ($50-$99)
  2. ALL AMERICAN ($100-$299)
  3. OLYMPIAN ($300-$499)
  4. TRUE TENNESSEAN ($500-$999)
  5. DIRECTOR'S CLUB ($1000-$2499)
  6. HALL OF FAME ($2500-$4999)
  7. WINNERS CIRCLE ($5000-$99,999)
  8. ENDOWED DONOR ($100,000+)

FISCAL RESPONSIBILITIES

Management and accounting for funds received by the Lady Vols Boost-HerŪ Club shall be the responsibility of the Women's Athletic Department.

MEETINGS

In the absence of a standing committee chairperson who is a voting member of the Executive Committee, the member may send written proxy to the President authorizing a non-voting member of the committee to vote in the chairperson's place.

DUTIES OF OFFICERS, ELECTED COMMITTEE MEMBERS, and APPOINTED COMMITTEE MEMBERS

Officers shall perform their duties prescribed by the bylaws, by any rules and procedures adopted by the Executive Committee, and by the current edition of Robert's Rules of Order, Newly Revised.

PRESIDENT

  1. Preside at all meetings.
  2. Appoint all standing committee chairpersons.
  3. Appoint the chairperson and a minimum of four (4) members to the Nominating Committee.
  4. Appoint individual(s) to serve any remaining term of an officer or committee member position vacated other than the President.
  5. Serve as a member ex-officio on all committees except the Nominating Committee.
  6. Provide guidance and assistance to all elected officers and committee members, standing committee chairpersons and members, and Women's Athletic Department advisors.
  7. Sign all contracts and warrants.
  8. Appoint a parliamentary advisor, who will have no vote at Executive Committee meetings on matters which require a ruling.

VICE PRESIDENT

  1. Assume all duties of the President in the latter's absence.
  2. Arrange programs for general membership meetings and present for approval at the first Executive Committee meeting held after July 1 each year.
  3. Complete all necessary arrangements for carrying out these programs.
  4. Provide guidance and assistance to all elected officers and committee members, standing committee chairpersons and members, and Women's Athletic Department advisors. Be aware of all appointed committees and their functions and support their endeavors.
  5. Serve as President-Elect.

SECRETARY

  1. Prepare and maintain a record of all meetings of the general membership and Executive Committee.
  2. Transmit a copy of the minutes of the meetings to each member of the Executive Committee and the Advisors prior to the next scheduled meeting.
  3. Maintain and keep the official copy of the Bylaws and the Club's Rules and Procedures. Provide a copy to each member of the Executive Committee after approval of amendments and to each newly elected committee member.
  4. Conduct and maintain records of all official correspondence of the Executive Committee.
  5. Notify the Executive Committee and Advisors of all regular and special Executive Committee meetings.

PAST PRESIDENT

  1. Serve as a voting member on the Executive Committee.
  2. Serve as an advisor and consultant to the current officers and committees.
  3. Serve as a member of the Nominating Committee.

ELECTED COMMITTEE MEMBERS

These members are elected by the membership at the Spring meeting.

  1. Assist other elected officers by providing continuity and guidance to the Club's activities, business, and plans.
  2. Attend meetings of the Executive Committee and general membership on a regular basis.
  3. Serve on standing committees or special committees as requested.

APPOINTED COMMITTEE MEMBERS

The appointed officers of this Club shall be the parliamentary advisor; Chairpersons of the standing committees: Hospitality, Development, Publicity, and Membership; Chairperson of the Nominating Committee; and other committee chairpersons as needed. The President shall select the appointed officers and the elected Executive Committee members shall confirm their appointments. The duties of the Appointed Officers shall be as described in this guide or as delegated by the Executive Committee.

PARLIMENTARY ADVISOR

  1. Become thoroughly familiar with the Lady Vols Boost-HerŪ Club Bylaws, Rules and Procedures, and Roberts Rules of Order, Newly Revised.
  2. Assist the presiding officer with the proper conduct of business sessions.
  3. Assist any committee in the preparation of resolutions and/or amendments.

DEVELOPMENT COMMITTEE

  1. Serve as a liaison between the Women's Athletic Department and the Executive Committee for any Women's Athletic Department fund raisers.

HOSPITALITY COMMITTEE

  1. Be responsible for the hospitality functions in support of all Lady Vol teams. Coordinate with the Development personnel to arrange team receptions.
  2. Serve as official greeters for the Club at Club functions.
  3. Develop other programs to assure that all Club members feel welcome to Lady Vols Boost-HerŪ Club activities.

MEMBERSHIP COMMITTEE

  1. Develop plans for continuing activities to increase Club membership throughout the year.
  2. Coordinate plans for membership drives with the Development and Marketing and Promotions Departments.

PUBLICITY COMMITTEE

  1. Arrange publicity for the Club and its activities.
  2. Encourage members and potential members to visit our website.
  3. Work with media outlets to publicize Club activities.

NOMINATING COMMITTEE

  1. Prepare a slate of proposed officers and elected Committee members.
  2. Present the proposed slate to the Executive Committee no later than the first Executive Committee meeting held after January 1 for approval.
  3. Present the proposed slate to the general membership at the Spring meeting (April).
  4. Accept additional nominations from the membership in writing, provided the nominee(s) are eligible to serve and have given consent to the action.
  5. Nominations will also be accepted from the floor at the Spring meeting, prior to balloting.
  6. Coordinate with the Development staff to prepare a ballot for voting at the Spring meeting.

DISSOLUTION

Upon dissolution of the Club, these rules and procedures will no longer be in effect.